Job Openings | Not in Our Town

Job Openings

 

ABOUT US

Not In Our Town (NIOT) is an Oakland, CA based non profit that serves a network of hundreds of schools and communities across the country who stand against bullying, hate and inequality and work to bridge differences, foster inclusion and build equity. Through documentary films, online resources and action guides for communities, schools and law enforcement, NIOT supports local leaders across the U.S. in building safe, inclusive communities where everyone is encouraged to participate.

NOT IN OUR TOWN EXECUTIVE ASSISTANT

Not In Our Town (NIOT) is an Oakland, CA based non profit that serves a network of hundreds of schools and communities across the country who stand against bullying, hate and inequality and work to bridge differences, foster inclusion and build equity. Through documentary films, online resources and action guides for communities, schools and law enforcement, NIOT supports local leaders across the U.S. in building safe, inclusive communities where everyone is encouraged to participate.

The Executive Assistant, who reports to the Executive Producer/Founder, provides general administrative support to a team of three staff and six consultants, ensuring smooth and effective operations across the organization. The Executive Assistant will work closely with staff to arrange meetings and events in addition to supporting other projects and institutional needs. This is a full-time position, based out of our downtown Oakland, CA office.

Essential job functions include maintaining organizational operations and procedures, assisting with internal and external event production and logistics, supporting the administrative needs of senior leadership and staff, performing data entry, and maintaining databases.

RESPONSIBILITIES

  • Assist the organization with fundraising, community engagement, and other events (on-site and out of the office); some evening events required
  • Manage a complex and frequently changing organization-wide schedule and calendar with tact, sensitivity, and efficiency
  • Coordinate production of graphics and materials
  • Draft and File grant proposals (under direction from staff) copy edit documents and other materials
  • Coordinate general office operations, including but not limited to: staff meeting agendas, scheduling conference rooms, mail distribution (internal and external), media sales fulfillment, office supplies, and IT support
  • Carry out basic data entry and update office records and documents on a regular basis
  • Assist with producing presentation decks for external events using Microsoft PowerPoint, including layout and copy editing
  • Respond to general phone and email requests for information, ensuring communications are passed on to the appropriate staff member
  • Manage travel arrangements for Executive Producer
  • Perform other duties and special projects as assigned

QUALIFICATIONS:

  • At least three years of professional experience in a fast-paced, dynamic working environment
  • Genuine interest in working in the nonprofit sector and a strong interest and alignment with NIOT’s mission to address hate and bullying and build safe inclusive communities for all
  • Exceptional communication skills--written and oral
  • Proactive, self-motivated, resourceful, adaptable, and creative in the planning process
  • Able to manage multiple tasks and adjust quickly to changing priorities
  • Possesses a friendly attitude, customer service mentality, intellectual curiosity and a good sense of humor
  • Excellent independent judgment and decision-making skills
  • Advanced skills in office productivity technology and collaboration tools including Microsoft Office and Google Apps; experience utilizing CRM databases a plus
  • Graphic design experience and familiarity with Adobe InDesign a plus

This position reports directly to the Executive Director.This is a fulltime position with benefits. Compensation commensurate with experience. This position is located in Oakland, CA. Please send your cover letter indicating your experience and interest in the position, your resume and two references to jobs@niot.org.

Not In Our Town is an Equal Opportunity Employer, with a commitment to diversity in the workplace. People of color and of all genders are strongly encouraged to apply.

To apply, send a cover letter and resume to jobs@niot.org.

United Against Hate Project Manager

OVERVIEW

The Bay Area United Against Hate Coalition is comprised of cities and communities (primarily in the East Bay), working collectively to address hate and intolerance and promote safe, inclusive and welcoming communities. Not In Our Town (NIOT) serves as the convener and fiscal sponsor for the UAH project.

Not In Our Town (NIOT) is an Oakland, CA based national community engagement and media non-profit that serves a movement to stop hate, address bullying, and build safe, inclusive communities for all. The Data Manager will collaborate with Not In Our Town (NIOT) staff and NIOT community leaders develop new ways to track and document NIOT’s impact and Intake of Gold Star Cities data development. The primary objective is to build and strengthen the capacity of the NIOT's database to persist, evolve and effectively respond to hate.

JOB DESCRIPTION

The Project Manager will coordinate and execute a plan for Bay Area United Against Hate Week a collaborative effort by Bay Area cities to host anti-hate/ pro-inclusion events in their cities from November 11-17, 2018. The PM will work with the Steering Committee of Bay Area United Against Hate (UAH), with direction from Not In Our Town leadership. (See attached program overview). The United Against Hate Project Manager will work out of the Not in Our Town office in downtown Oakland, in support of regional activities for Bay Area United Against Hate Week. This is a full-time contract position through November 2018.

Responsibilities include:

  • Project Management
  • Coordinate internal resources and third parties/vendors for keystone UAH events
  • Working closely with UAH Steering Committee, ensure that all UAH events are delivered on-time, within scope and within budget
  • Create and manage the critical path including timelines, deliverables and key milestones

Outreach and Engagement

  • Identify and secure new cities to participate in UAH Week
  • Support communities in identifying prospective event partners
  • Gather photos, stories and anecdotal information from UAH Week events for marketing and reporting purposes

Event Planning

  • Work with NIOT team and UAH committee to identify and secure venues for regional marquee events
  • Coordinate logistics for marquee events for UAH Week (developing run-of-show, scripts, serving as point of contact for speakers, communicating with venue and vendors)
  • Coordinate logistics for event speakers, including travel arrangements

Communications

  • Manage communications with UAH committee members, including scheduling and facilitating meetings and calls
  • Build a calendar of UAH events for online distribution
  • Coordinate NIOT team and web producer to build resources for the UAH website
  • Consistently update UAH website with real time information
  • Coordinate merchandise online store for campaign material
  • Write content for event-related blog posts and e-news
  • Engage with press and promote event throughout region through print, production and online media venues
  • Manage social media accounts

Evaluation

  • Collect evaluations from all UAH events
  • Complete online event reports for all UAH events

QUALIFICATIONS

Required:

  • 7+ years of program/project management experience, ideally in the non-profit and/or public sector
  • The ability to manage multiple priorities and deadlines effectively
  • Event management
  • Ability to work independently, exercising initiative and sound judgment
  • Strong organization skills and an attention to detail
  • Excellent written and verbal skills
  • Proficiency in marketing, social media and digital communications
  • Strong interpersonal skills
  • Possess and maintain a valid driver’s license and reliable transportation (position requires some regional travel)
  • Computer proficiency including experience with Microsoft applications (Word, Excel and PowerPoint, Project); Google suite, Constant Contact

Preferred:

  • Experience working with diverse Bay Area communities
  • Connections to a network of Bay Area leaders and organizations
  • Commitment to and experience with social issue driven work
  • Familiarity with and interest in using film and media in engagement
  • Connections to arts and cultural groups and organizations

This is a full-time contract position through November 2018, based in downtown Oakland, California

To apply, send a cover letter and resume to jobs@niot.org.